Reimbursements under $75
If you are not signed up for Direct Deposit, to receive a cash reimbursement of out-of-pocket university expenses under $75, you must complete a Employee Reimbursement Request and submit based on routing instructions.
For non-employee travel reimbursement, contact Business Services for a Reimbursement Request Form to fill out and submit to Travel Services, MS1420. Please include the travel authorization approval information and note at the top of the form you would like a cash reimbursement. See Non-Employee Travel – Student, Guest, Interviewee and Contractor / Speaker / Performer for more information.
Be sure that all reimbursements comply with Restricted Items Regulations.
Local Sales and Use Tax within the City of Bellingham is 8.8%
The rate to use is based on the received date of materials. You can find the Tax Rate Lookup Tool here.
Vendor Maintenance and Creates
Accounts Payable is responsible for all vendor creation and maintenance.
Prior to creation of new vendors it is required to have a W-9. To expedite your request, send a completed W-9 with your form, the W-9 can be scanned and attached to the E-Sign Maintenance Form or faxed to 360-650-7724.
Documentation is required to make any changes to the vendor profile in Banner.
Direct Deposit for Accounts Payable Payments
If you have direct deposit, all reimbursements, including travel, will be deposited into your Accounts Payable direct deposit account. You will also receive email notification of pending deposits to your account. This means:
- Never have to wait for a check!
- No lost or misplaced checks!
Employees not enrolled in direct deposit can review this document for instructions.
Vendors must complete the Direct Deposit Authorization Form
Destination-Based Sales Tax
Washington retailers delivering goods to customers in Washington must collect sales tax based on where the customer receives the merchandise (the “destination” of the sale).
You can receive updates and get more information by signing up at the Department of Revenue (DOR) website.
If you have any question or concerns regarding any of these items, please contact Toni Payne 360-650-6633.