A Fund is a mandatory part of the FOAPAL and is used to describe the source of the revenue or where the funds originated. Fund types designate the nature of restrictions placed on the revenues and expenditures in the funds, and they are distinguished through the use of different length codes (e.g. Chart 1 funds have five digit codes and Chart 2 funds have six digit codes). Examples of the types of Chart 1 funds at Western are:
Chart 1: Fund Series – Fund Codes
- 10000 – State Salaries and Operations
- 20000 – Self-sustaining (Dedicated Local)
- 30000 – Internal Service
- 40000 – Auxiliaries
- 50000 – Grants and Contracts
- 60000 – Loan Funds
- 70000 – Plant Funds
- 80000 – Agency Funds
- 90000 – Capital Appropriations
State Salaries and Operations (10000) fund represents both state appropriated dollars and tuition operating dollars and is to be used for expenses related to the university’s primary mission such as salaries, goods and services, travel, and equipment. The operating fund is only used to record expenses and not revenue from other sources.
Self-sustaining (20000) funds are established to fulfill specific objectives where fees can be charged to cover the costs of the program. Fees are approved by the President based upon recommendations from the Fee and Rate Committee and published annually in a rate and fee book. Fee revenue in a self sustaining fund should only be used for the purpose the fund was established.
Internal service (30000) funds are established to charge departments of the university their portion of shared expenses such as telephone, data services, utilities, and computing expenses.
Auxiliary (40000) funds are for business-type entities which serve the university community and whose main source of revenue is not tied to the university’s primary mission. Examples of auxiliary units are Campus Recreation Center, Housing and Dining, Parking, and the Bookstore.
Grants and contracts (50000) funds are established to track the activity relating to each grant and contract. These include research grants from Federal, State, and Local governments, financial aid money, and other contracts where an outside entity has some oversight or expectation of how the funds are spent.
Loan funds (60000), plant funds (70000), agency funds (80000), and capital appropriations (90000) are managed centrally and are not generally used by departments.