DRAC Minutes 2/17/15

Attendance: Ted Sealey – Budget Support, Christopher Bianco – Music, Steve Woods – Forensic Steve Vanderstaay – Provost Office, Keira Alkema – International Affairs Association
Carly Roberts – Students at Large, Giselle Alcantar Soto – ASVP for Activities
Jim DeWilde – Enrollment & Student Services Div Rep, Robin Sizemors – Student publications, John Harris – SPC, Heather Dalberg – Music

Absent: Beth Leonard, Bidisha Biswas, Erin Emry, QuyTJon, Alethea Macomber, Mark Broyles, Molly Hartshorn, Kenny Torre

First order of business:
Nominate Chair- Robin nominated herself as chair, Carley nominates herself as chair.
Discussion-Carly requested a secret ballot
Robin wins the votes and will continue with establishing an agenda.

Meeting Minutes from February 3, 2015 were not sent out and will be for next meeting.
S&A Fee committee is talking about developing a template for us to use on the budget process.

Reserve Policy –
Defining what Reserves are at the DRAC level
Growing Reserves that are not dealt with
A sweep of DRAC reserves

Voted and agreed upon funding a $25,000 reserve. We have a fund code for it.
1. How do we define reserves?
2. Think of it as a year-end balance along with designated or specified reserves you indicate is needed.

Specific needs for amounts above and beyond what we would think of as a year-end balance that is appropriate. Music has instrument replacement and repair which is above a token amount.

Discussion
1. Appropriate level of reserves.
2. Can we do a sweep?
3. Each constituent come up with their own if needed reserves.
4. Or not doing a sweep but giving everyone an opportunity to spend down reserves.

Robin motioned to adjourned
Carly Second it

Budgets due February 27, 2015
Possible meeting next week.