Returning Non-Tenure Track
All returning non-tenure track faculty can be hired outside of PageUp.
Returning non-tenure track faculty members are employees who have taught at WWU before and have an “Active” employee status. Run an Employee Summary report in Millennium FAST to check employee status.
The Contract
- Department initiates NTT Contract.
- Department and college approve contract, according to college instructions.
- Department or college approves contract to returning NTT faculty member, according to college instructions.
- Returning NTT faculty member approves contract back to previous approver’s email address.
- Department or college locks contract, according to college instructions.
The Job Record
In September, jobs for returning non-tenure track faculty can be submitted to HR together on a college spreadsheet. All jobs on the spreadsheet must be:
- Six pays long, with start and end dates that fall on the regular quarterly contracting schedule.
- Funded from a single Chart 1 source.
- For returning non-tenure track faculty.
- For fall, winter, or spring quarters.
All other jobs or changes to jobs for returning non-tenure track faculty during the year must be processed on a Faculty PA form and received by HR in time for processing.
New Non-Tenure Track
All new non-tenure track faculty must be hired using PageUp.
New non-tenure track faculty members have either never been employed at WWU or no longer have an “Active” employee status. Run an Employee Summary report in Millennium FAST to check employee status.
The Contract
- Department initiates NTT Contract.
- Department and college approve contract, according to college instructions.
- Department saves or prints contract as a pdf.
Request to Make Offer
- Department navigates to relevant NTT Faculty Vacancy Pool and initiates NTT Applicant Hire Action in PageUp for selected applicant. Click here for detailed instructions.
- HR receives notification that department intends to hire the selected applicant from NTT Faculty Vacancy Pool.
- HR copies NTT Faculty Vacancy Pool and sends an email notification to the department with new recruitment number and message that Request to Make Offer is ready.
- Department locates the new job in PageUp and changes status of “Selected Applicant” to “Request to Offer.”
- Department completes form, selects Supervisor or Onboarding Coordinator, and attaches pdf version of locked NTT Contract as the “Offer Letter” in offer letter section.
- Department completes NTT funding spreadsheet for HRIS and attaches to Request to Make Offer with document category of “Funding String (FOAPAL).”
- Department routes form for approval.
- College approves form.
- Department receives email that the Request to Make Offer has been approved.
- Department changes status of selected applicant to “Online Offer Made” and reviews and customizes the email to the applicant.
Offer Acceptance and Onboarding
- New hire candidate accepts offer through PageUp.
- Once the candidate accepts the offer, they will be prompted to complete new starter paperwork and given instructions on how to complete their I-9 if applicable.
- Department receives email that offer has been accepted and forwards email to dean’s office according to college instructions.
The Job Record
- Once the candidate accepts the offer, completes online paperwork, and completes the I-9, their employee and job records will be entered into Banner.
- Once the Employee ID has been created, the department or college should add the Employee ID to the contract and lock the contract.