For assistance, call HR’s Reception Desk at 360-650-3774 or contact the HR staff
News and Announcements
What can we do? A question I have been asking myself following the recent tragic murders of George Floyd, Breonna Taylor, Ahmaud Arbery, and others in the Black Community. First, let me express my personal outrage and that I stand in solidarity against injustice, racism, and discrimination. While I can never put myself in the shoes of the Black community, nor truly understand your anguish, I acknowledge the pain, anxiety, and stress you are feeling, and I stand and support you. Read more…
Fraudulent Unemployment Claims: UPDATE 5/15/20
Western continues to receive notification of fraudulent unemployment claims being submitted using Western employees’ personal information. After speaking with Employment Security this morning, due to the high volume of calls and emails they are receiving, they have made changes to their process and updates to their website. Read more.
Support for Remote Work
The Remote Work Guide for Employees and Supervisors provides information about Managing and Leading Remotely, Teamwork and Communication, Productivity Strategies, Self-care and Wellness, Tools and Technologies, and Learning and Professional Development.
Campus resources, FAQ’s, and announcements regarding COVID-19 can be found at https://www.wwu.edu/coronavirus.
I-9 Completion by Appointment
In an effort to practice social distancing, our HR Front Desk will be working remotely but will come in to complete I-9s for new hires by appointment only. To make an appointment, please contact email@example.com or call 360-650-3774.
Location: Old Main Theater Box Office (near Student Business Office Visitor Parking)
Interim Policy Cancellations
As a result of the change to the Suspended Operations Policy, and the potential need for overtime-eligible employees to work remotely and flexibly, Western’s Telework Policy POL-U5415.01 and Permitting Flexible Work Schedule POL-U5410.02 have been cancelled on an interim basis.
Employee W-2s are now available online in Web4U under the Tax Forms link in the Employee tab. If you elected to receive your W-2 electronically, you will not receive a paper copy. If you have not elected to receive it electronically, it was mailed to your W-2 address no later than January 31st. If you have not yet signed up to receive it electronically, you must provide your consent before you can view it on Web4U. Not sure how to read your W-2? You can review Payroll’s W-2 Information Sheet.
In the absence of our in-person workshops, we are moving a number of trainings to be held live via Zoom, and are creating self-paced online options for many activities. Check out the Spring Professional Development workshops to see what is available. If you are interested in customized workshops or consults for your department, email the Professional Development team at firstname.lastname@example.org.
Important Update about your one-on-one with Fidelity
Western takes your health, safety and well being very seriously. As a cautionary measure to protect you from any potential exposure to COVID-19 (coronavirus), Western has decided it’s best that in-person meetings with a Fidelity Retirement Planner be conducted virtually until further notice.
If you have a one-on-one appointment scheduled with a Retirement Planner, they will contact you with instructions for meeting by telephone.
Fidelity is also taking steps to ensure that their services continue with minimal disruption.
Thank you for your patience and understanding.
New HRIS Team Email
If you have questions about PA’s, EPAF’s or other related issues, a new HRIS team new email account will send your question to the team, replacing the need to contact an individual team member via email and allowing the team to assist you even if a specific team member is unavailable. The new email is email@example.com
New 3-Part Leadership Academy Replaces STAR Training
WWU’s current mandatory STAR training will be transitioning to the Leadership Academy:
- New Supervisor Quickstart (Canvas course during the first week on the job with on-demand access as needed thereafter)
- Leadership Academy Cohort (4 weeks, two 1-2 hr sessions/week during supervisor’s first quarter–this portion is currently on hold)
- New Supervisor Risk & Compliance Training (Canvas course)
Questions about what to do if you are in the middle of STAR training and more information about the new Leadership Academy can be found here.
New Payroll Administrator
The Payroll Team is excited to announce the addition of Megan Summers as the new Payroll Administrator. You may remember previously working with Megan when she was the Payroll Coordinator here at Western. You can contact Megan at x3544 or firstname.lastname@example.org.
The new 2020 W-4 Form is now available for employees via Web4U. Only new hires and those making withholding changes in 2020 need to fill out the new form. Current employees without withholding changes do not need to fill out the new form, but should perform a “paycheck checkup” using the IRS’ Tax Withholding Estimator to determine if you need to adjust their current withholdings.
Washington State’s new Paid Family Medical Leave Benefit program took effect on January 1st. Under the plan, the Employment Security Department will replace up to 90% of an eligible employee’s typical weekly wage (up to $1000/week) during an eligible leave period. Visit the ESD’s PFML website for more information, including eligibility requirements. You can now apply online for the program.
Long Term Disability
Beginning January 1, 2020, employees can no longer continue enrollment in the 30- or 60-day long-term disability waiting period due to the State’s PFML benefit. Employees who did not change their waiting period in 2019 defaulted into the 90-day waiting period on January 10, 2020.
Washington State’s Minimum Wage increases to $13.50 per hour effective January 1, 2020. Any current hourly rates below $13.50 will be increased to $13.50 by Human Resources effective January 1, 2020.
Labor & Industries/Workers’ Comp Rates
The new Labor & Industries/Workers’ Comp Rates have been set for 2020, effective January 1, 2020.
In 2020, the IRS has increased the amount you can contribute into the tax-deferred Deferred Compensation Program to $19,500 annually (under age 50 in 2020) or $26,000 annually (50 or older in 2020). Change your contributions online or call 888-327-5596 for more information.
Visit the PageUp Learning Library for Diversity/ Equity/ Inclusion and Professional Development Trainings (Requires Western Log In)
A welcome message from the Assistant VP, Human Resources
PageUp Resources for Supervisors and Managers