Western is committed to supporting employees when they face difficult work/life issues that require the use of shared leave. The state program allows a state employee to come to the aid of another state employee who is likely to take leave without pay or terminate his or her employment because:
- The employee suffers from, or has a relative or household member suffering from, an illness, injury, impairment, or physical or mental condition which is of an extraordinary or severe nature;
- The employee has been called to service in the uniformed services;
- The employee is a victim of domestic violence, sexual assault or stalking; or
- The employee is volunteering with a governmental agency or a nonprofit organization when a state of emergency has been declared within the United States.
Receiving Shared Leave
- Be an employee that is entitled to accrue sick and/or vacation leave;
- Have a qualifying reason;
- Have depleted or will deplete accrued leave depending on qualifying reason.
Please see POL – U5410.06 Requesting and Donating Shared Leave for more information.
To request Shared Leave:
- Complete the Shared Leave Application Form.
- Have your health care provider fill out the Shared Leave Medical Certification Form or submit verification document.
|Your own or family member with extraordinary or severe illness||Medical Certification from health care provider|
|Uniformed service||Copy of military orders|
|Victim of domestic violence||Police report, court order, or a statement from attorney, clergy, medical professional, or advocate|
|Volunteer service for declared state of emergency||Proof of acceptance of your offer to volunteer for either a governmental agency or a nonprofit organization during a declared state of emergency|
Donating Shared Leave
You can donate your sick leave, vacation leave or personal holiday to another employee that is approved to receive Shared Leave under the following conditions:
- Your request to donate leave will not cause your vacation leave balance to fall below 80 hours after the transfer.
- Your request to donate leave will not cause your sick leave balance to fall below 176 hours after the transfer.
Complete the Shared Leave Donation Form
Uniform Service Shared Leave
The Uniformed Service Shared Leave Pool was created so that state employees who are called to service in the uniformed services will be able to maintain a level of compensation and employee benefits consistent with the amount they would have received had they remained in active state service. An employee is eligible to receive shared leave from the pool if there if leave is available in the pool and meets eligibility requirements under Access and Donating to Uniformed Shared Leave Pool Policy.
Employees can voluntarily donate leave to the pool with approval by the appropriate Director/Dean and Vice President.
- POL – U5410.06 Requesting and Donating Shared Leave
- POL – U5410.07 Accessing and Donating to Uniformed Shared Leave Pool
- PRO – U5410.06A Requesting and Using Shared Leave
- PRO – U5410.06B Donating Shared Leave
- PRO – U5410.07A Procedures for Applying and Donating Uniformed Shared Leave
- FRM – U5410.06A Shared Leave Donation Form
- FRM – U5410.06B Shared Leave Application
- FRM – U5410.06C Shared Leave Medical Certification Form
- Uniformed Shared Leave Recipient Request Form
- Uniformed Shared Leave Donor Form