Read this page; the Qualtrics account creation link is located at the bottom of this page.
Accounts on Western’s Qualtrics license are available to active faculty staff and students. Our Qualtrics license is a shared resource and requires cooperation from all users. The following five items are important in understanding your responsibilities as a user.
Contents
Research Involving Human Subjects
Research involving human subjects has special legal requirements. Western’s policies regarding human subjects research are available on the Office of Research and Sponsored Programs website.
All researchers using Western’s Qualtrics license for academic research must complete human subjects protection training and have either approval or exemption prior to conducting a survey.
Surveying the Western Community
Western’s Office of Survey Research conducts institutional surveys and maintains a calendar of surveys targeting members of the Western community. If you plan to survey more than 100 Western students, faculty or staff, please contact OSR to:
1. Coordinate timing on the survey calendar, and
2. Identify opportunities to use existing survey data or institutional surveys to address your research questions.
This coordination minimizes and more evenly distributes the survey load on campus.
Data Security, Storage and Intellectual Property Rights
Intellectual property rights for faculty academic research are owned by the faculty member. All other data within Western’s Qualtrics account – including information uploaded through panels, within a survey, and survey responses – are owned by Western.
Supporting documents are available for your review on Western’s Qualtrics resource page.
Qualtrics User Types
New users are automatically assigned to one of three user types. Permissions can be adjusted based on the needs of the user. Faculty accounts are not limited beyond the limits of our license. Staff are limited to five active surveys. Students are limited to two active surveys and 100 emails sent from the mailer.
Contact your Qualtrics division administrator for permissions upgrades. Faculty members using Qualtrics in a class can obtain an upgrade code for an entire class by contacting OSR or Software Services.