The Student Business Office is open Monday through Friday, 8:00am-4:30pm. Lobby hours are from 9:00am-4:00pm. We are closed when the University is closed.
We are located in Old Main, room 110.
Your student can make you an authorized user by logging into Web4U and selecting student → student records → student account online → and in the box labeled “Authorized Users”, click “Add New”. Your student will be prompted to create a username, and enter a parent’s email address. In order for our office to talk with a parent, the student must also fill out a “Release of Financial Information” form. That form can be found by clicking here.
Contact your student to have them reset your password. Your student will log into Web4U and select student → student records → student account online → and in the box labeled “Authorized Users”, click edit and resend a password.
Western Washington University provides IRS Form 1098-T to all students who have qualified tuition and educational expenses billed to them during the previous calendar year. This form is informational only and should not be considered as tax opinion or advice. The form alerts students that they may be eligible for federal income tax education credits. Just because a student is issued Form 1098-T does not mean they are eligibile for the tax credit. To determine the amount of qualified tuition and fees paid, and the amount of scholarships and grants received, a student should use their own financial records. The form is provided in January of each year.</p>
If you have questions about the amounts shown on Form 1098-T, contact the Student Business Office. Consult with tax advisor for questions regarding eligibility requirements and calculation of any allowable education tax credit.
You can find your 1098-T tax form by going to Web4U → student → student records → student account online → and selecting the appropriate year in the 1098-T Detail Information box.
Authorized users can view the 1098-T form by logging into the student account online as an authorized user. At the bottom right you will see the “1098-T tax Detail Information” box. Select the appropriate year.
Western Washington University’s primary means of communication with students is e-mail. You will receive a monthly e-mail notification if there is activity on your account. The University does not send out bills or invoices, only emails regarding monthly statements if there has been activity on the student account. We recommend you check your student account online multiple times throughout the quarter to confirm that no new charges have been applied to the account.
You can update your address via the “Personal Information” tab on Web4U.
Tuition fees and housing charges are always due the first day of the quarter. Late fees and interest apply to accounts at midnight on the 15th of the month.
Online: e-check (no fee), credit/debit card (2.75% convenience fee will apply).
In Person: cash, check, money order, cashier’s check, and debit card.
Mail: check, money order, and cashier’s check.
Please include your student ID number on any check you send or drop off. Returned checks are subject to a $25 fee for the first returned check and a $50 fee for each subsequent returned check.
You can pay your tuition online on your Web4U, by mailing a check, or in person by visiting our office.
Student: please login to MyWestern / Web4U / Student / Student Records / Student Account Online / and click “Make Payment”.
Authorized User: from Western Washington University homepage scroll to the very bottom of the page and click “Pay Bills”. Please login using your authorized user login information, click “Make Payment”, and follow prompts to complete the transaction. You can pay with an e-check (no convenience fee). You may also pay using a debit/credit card, which will charge a non-refundable convenience fee of 2.75 percent.
Western Washington University
Student Business Office, MS9004
516 High Street
Bellingham, WA 98225
Allow seven to ten business days for mail to reach Western Washington University. Payments are credited when received, not when mailed. Please make sure to include the student ID on the check payment.
Canadian checks must be made payable in U.S. funds.
Western Washington University does not offer a payment plan to current students, but you can pre-pay for future quarters on your student account online.
Student: please login to MyWestern → Web4U → Student → Student Records → Student Account Online, click “Make Payment” and select the appropriate term.
Authorized User: from Western Washington University homepage scroll to the very bottom of the page and click “Pay Bills”. Please login using your authorized user login information, click “Make Payment”, and select appropriate term.
You can pay with an e-check (no convenience fee). You may also pay using a debit/credit card, which will charge a non-refundable convenience fee of 2.75 percent. The deposit will apply to the student account the Friday before the term starts.
If you do not pay your tuition by the first day of the quarter, you will be charged a $40 late fee and 1% interest each month you are past due. Moreover, you will also receive a hold on your account, which will prevent registration for future quarters. Late fees and interest apply to accounts at midnight on the 15th of the month.
A late payment fee was assessed if you had a balance on your account that was not paid by the 15th of the month.
Returned checks are subject to a $25 fee for the first returned check and a $50 fee for each subsequent returned check.
Negative credit balances can occur from an overpayment, excess financial aid, returns or tuition adjustments.
If your original payment was via check, debit or credit card, your refund will automatically be issued after 10 business days. If your original payment was via financial aid, your refund will be issued the next scheduled refunding day.
For any other credit balances please contact our office at SBO@wwu.edu
If you complete an “Authorization to Apply Financial Aid Funds” form a week prior to financial aid funds being disbursed, and the bookstore purchase occurs prior to a refund being processed, any excess aid will then cover the bookstore charge on your account. The form only need to be completed once.
You may have charges assessed to your account that the federal government prohibits universities from paying unless the student has authorized us to do so by completing the Authorization to Apply Financial Aid Funds form. You may have also had a charge applied to your account after your refund was processed, therefore financial aid would no longer be available to apply to the balance.
Review your financial aid tab by logging into Web4U and selecting Financial Aid tab. Review any unmet requirements and complete them. Examples include loan entrance counseling and master promissory note. If you have been awarded for full time be sure you are registered for 12 or more credits.
Further questions can be directed at email@example.com.
Refunds are processed every day starting the first day of the quarter for the first two weeks, then every Monday and Wednesday after that. Refunds are processed by a third party, Bank Mobile, and will disburse to your chosen bank account.
You will need to request the funds from the GET program. Once they approve your disbursement request Western Washington University will request the funds to be sent.
Please allow 14 days for your GET disbursement to apply to the student account. For more information or questions regarding your GET account, please contact the GET program:
Phone: 1-800-955-2318 (toll-free)
Phone: 360-753-7803 (Olympia, Washington)
529 Plan is a college savings plan established with a financial investment company. Contact your 529 company directly to request a check to be sent. Western Washington University currently does not accept wire payments. Make sure the students name and ID number is provided to ensure timely posting.
Your sponsor will provide you with a detailed authorization document that you are required to provide to the Student Business Office. Western Washington University will only invoice for what is indicated on the authorization document. You are responsible for paying your account balance if payment is not received.
Please login into your Web4U and review your holds. Questions regarding SA, LC, EX and PK can be directed to the Student Business Office. Refer to the phone number provided on all other holds.
To be able to register, you must be in good standing and your student account must be current. You may not be able to order transcripts if you have a hold.
The agency you were referred to, or you may contact the Student Business Office at SBO@wwu.edu or call 360-650-2943.
You may pay at the Student Business Office in person or over the phone. You will still be responsible for paying the collection fees, added at the time of payment.
Once an account is sent to an outside agency, there are additional charges of up to 50 percent of the debt owing to Western Washington University.