The use of activity codes in an accounting string is optional, but they can be very useful for internal tracking of transactions associated with specific projects or activities. Activity codes (“Actv”) can be any combination of six digit alpha-numeric characters that is not already in use.
Example Activity Codes |
Description |
ASB685 | Psychology Club |
NTTCOM | Communication Studies NTT Salaries |
MCLSPA | Spanish Club |
For example, if a department wanted to track recruiting expenses they would add the activity code to the rest of the accounting string for all transactions. After the recruitment period they would have the ability to generate a report of all expenses with the activity code to summarize recruitment expenses. This can be very helpful, but the activity code must be consistently used to be effective. Activity codes can be used to track institutional activity across departments.