(Position Reports > Budget vs Current Jobs)

Compares the budgeted FTE and amount for a position with the current job FTE and amount along with variance. Filter options available to look up by position number and/or WID, in addition to labor distribution budget string.

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(Position Reports > Budget by Position)

This report shows position budget and payroll information for each position number and employee for the FOAPAL (fund, orgn, acct, prog, actv, and locn) combination selected.

Specific fields are FOAPAL codes, position, employee ID, name, original budget, adjusted budget, actuals, OS commitment, and $ budget available.

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(Position Reports > Actuals by Position)

This report shows payroll information for each employee by month for the FOAPAL (fund, orgn, acct, prog, actv, and locn) combination selected.

Specific fields are FOAPAL, position, employee ID, name, each month, and total.

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(Op Ledger Reports & Trans. Details > Transaction Detail > FOAPAL Lookup)

Transaction Detail reports allow you to view the details of individual transactions and to drill down to the supporting journal vouchers, invoices and other supporting documentation.  Different formats of the Transaction Details can be opened from the FAST Finance menu.  They can also be viewed by drilling down from the Operating Statement summaries or the Balance Sheet. After you open the Transaction Detail, you can drill down further to the Document Details.

 

Sub-Menu Option: Transaction Detail →  FOAPAL Lookup →  Actuals (Operating Ledger Only)

Actuals (Operating Ledger Only) shows only revenue, expense, and transfer account codes, compared to the other “Actuals” transaction details which includes balance sheet account codes such as assets and liabilities.

 

Sub-Menu Option: Transaction Detail →  FOAPAL Lookup →  Actuals

This format shows detailed transaction information of actual transactions for the selected G/L Code.

Actuals (Operating Ledger Only) shows only revenue, expense, and transfer account codes, compared to the other “Actuals” transaction details which includes balance sheet account codes such as assets and liabilities.

Specific fields are the G/L (general ledger) Codes (or fund, orgn, acct, prog, actv, and locn), transaction and activity dates when the transaction occurred, the authorizing User ID, the description of the transaction detail and link to accompanying documentation, the Purchase Order number (if one exists) and the link to the PO document, invoice or reference number, check number and the transaction amount.

The specific filters are shown directly above the report.  The report must be filtered by at least two filter codes selected from Fund, Orgn (Dept ID), Acct, Prog (Project ID), Actv, Locn or Acct Type.

Data can be filtered by: Chart, Index, Fund, Organization (Orgn/Dept ID), Account (Acct), Program (Prog/Project ID), Activity (Actv), Location (Locn), Account type, and the fiscal period as defined by a start date and end date.

 

Sub-Menu Option: Transaction Detail →  FOAPAL Lookup →  Budgets

This format shows detailed transaction information of budget transactions for the selected FOAPAL (fund, orgn, acct, prog, actv, and locn)

Specific fields are the G/L Codes (or FOAPAL codes), transaction type and date, the document ID and link to accompanying documentation (journal voucher), the description of the transaction detail, and the transaction amount.

BD01 and BR01 are the initial permanent (= recurring = base) budget load

BD02 and BR02 are the permanent (= recurring = base) budget adjustments during the fiscal year.

BD04 and BR04 are temporary (= non-recurring = one-time) budget adjustments.

The specific filters are shown directly above the report.  The report must be filtered by at least two filter codes selected from Fund, Orgn (Dept ID), Acct, Prog (Project ID), Actv, Locn or Acct Type.

Data can be filtered by: Chart, Index, Fund, Organization (Orgn/Dept ID), Account (Acct), Program (Prog/Project ID), Activity (Actv), Location (Locn), Account type, fiscal period and transaction type.

 

Sub-Menu Option: Transaction Detail →  FOAPAL Lookup →  Encumbrances

This format shows detailed transaction information of encumbrances (commitments to pay) for the selected G/L (or FOAPAL) Code.

Specific fields are the G/L Codes (or FOAPAL codes), the document number and link to supporting documentation, the Purchase Order number (if one exists) and the link to the PO document, invoice or reference number, check number and the transaction amount.

The specific filters are shown directly above the report.  The report must be filtered by at least two filter codes selected from Fund, Orgn (Dept ID), Acct, Prog (Project ID), Actv, Locn or Acct Type.

Data can be filtered by: Chart, Index, Fund, Organization (Orgn/Dept ID), Account (Acct), Program (Prog/Project ID), Activity (Actv), Location (Locn), Account type, and the fiscal period as defined by a start date and end date.

 

Sub-Menu Option: Transaction Detail →  FOAPAL Lookup →  Payroll Encumbrances

This format shows detailed transaction information of payroll encumbrances for the selected G/L Code. Payroll encumbrances are the payroll obligations that are payable for the remainder of the fiscal year.

Specific fields are the G/L Codes (or FOAPAL codes), date, the employee ID, employee name, position code and suffix, the type of earnings, any comments and the payroll encumbrance amount.

The specific filters are shown directly above the report.  The report must be filtered by at least two filter codes selected from Fund, Orgn (Dept ID), Acct, Prog (Project ID), Actv, Locn or Acct Type.

Data can be filtered by: Chart, Index, Fund, Organization (Orgn/Dept ID), Account (Acct), Program (Prog/Project ID), Activity (Actv), Location (Locn), Account type, and the Fiscal Period.

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(Op Ledger Reports & Trans. Details > Summary by Hierarchy)

This allows you to view operating funds summarized by the high level code hierarchical structure such as by Fund, Organization or Account.

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(Op Ledger Reports & Trans. Details > Summary by Acct Detail)

This allows you to see further levels of detail in your data. The data is displayed for each account code and uses two filters to drill down into the detail (For example, filtered by fund code (FUND) and organization code (ORGN)).

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(Op Ledger Reports & Trans. Details > Summary by FOAPAL)

This allows you to see operating funds summarized by the accounting code. It presents a more detailed level than the Hierarchical view such as by account within an organization or fund. This report uses a single filter to drill down into the data.
Use the dropdown list next to “By” to select a combination of your choice, such as “Fund – Orgn” or “Orgn – Actv”. This allows you to see the same data in a different summarization format.

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