Overview
The planning document contains formulas in calculated columns.
When inserting rows or deleting or changing information within a cell, the formula is often not transferred and the form calculations are incomplete. Make sure to copy a blank row of calculated cells to new lines/cells within a column. Please be aware of this possibility to keep the form as accurate as possible.
| Form Info | Instructions/Information |
|---|---|
| Location/Site | Enter location or site code for class location:
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| Delivery Mode |
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| CRN | Enter the Course Record Number (CRN) (e.g. 31234). Note: All Summer CRNs will begin with 3. |
| Rubric | Enter the department course rubric (e.g. COMM, MIS). |
| Course # | Enter the numeric course number (e.g. 201, 497) and enter course alpha (e.g. A), if applicable, in field next to Course #. |
| Title | Provide accurate course title consistent with that listed in the University Catalog. If this is a special course, please match this title with the one entered into Banner. |
| Course Credits | Total course credits.If a variable amount, please indicate (this will require manual entry in the SCH and Summer FTE columns). To enter variable credit amounts such as 1-15, click on the cell in the CR column in which you want to enter this information, click the Format tab at the top of the page, select Cells, then select the Number tab and finally select Text from the list and click OK. This will allow entry of the actual variable credit range. Alternately, enter a single quote [‘] prior to the credit range to prevent it from being converted into a date.The credit value of any course must match that assigned in the general catalog. |
| Variable Credit? | Enter “Yes” if students can register for variable credits, and “No” if they are unable to register for variable credits. |
| GUR | Enter “Yes” or “No” |
| WP Points | Enter Writing Proficiency points (e.g. 1, 2 or 3), if applicable. |
| Projected Enrollment | Enter the estimated enrollment for Summer Session. If your estimated enrollment for a course exceeds that of the previous Summer Session offering of the course or if the course has not been recently offered in the summer, a justification for that estimate may be required. This field is also used to calculate Adjusted Tuition Revenue. |
| Projected SCH | Student Credit Hours (SCH) is auto-calculated as the product of Pay CR times Projected Enrollment.For variable credit courses enter this value manually. |
| Section Capacity | Enter the max enrollment for the course. |
| 6 Week, 9 Week, or Dates | Specify the course length, e.g., 6-wk, 9-wk, or actual dates (i.e. 7/11-7/15). |
| Meeting Day(s) | Days of the week which the course meets, e.g. MWF, TR, MTWRF, Online. |
| Meeting Time(s) | Time period for which the course meets, e.g. 8-9:20, 1-1:50, online, etc. Start times should use the following guidelines in order to better meet student schedules (see block schedule document located on the Summer Session resource web page).
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| Contact Hours | Enter total contact hours. One contact hour is equivalent to 50 minutes. Refer to the descriptions provided by the Academic Coordinating Commission (ACC) and Block Schedule for contact hour calculations and assistance.Credit hours are assigned to a class based on the amount and type of work expected from a typical student in class. Credit is awarded for courses only in the quarter in which the student is registered for the classes and completing the work.Please see the ACC Policy on Credit Hours for additional information: http://www.wwu.edu/facultysenate/B_ACC_Main/ACC_Main_Index.shtml |
| Form Info | Instructions/Information |
|---|---|
| Instructor | Enter W#, last name, and first initial of the instructor, co-instructor or teaching assistant.Rank – select TT, TN, or NTT from drop down box. |
| Pay Cr. (Pay Credits) |
This field is auto populated with the same information in the Course Credits field. If faculty pay will be based on a credit amount other than the actual course credits (e.g. two faculty co-teaching a 4 credit course and each receiving 2 pay credits), enter the number of credits in this field. |
| FTE (Full-Time Equivalent) |
This is automatically calculated by the product of Pay Cr and 1/12 (0.8333). Departments and colleges may adjust this formula, as needed. For variable credit courses, enter this value manually. |
| Faculty Compensation Method | For Tenured (TN) and Tenure-Track (TT) faculty, enter the faculty member’s academic year salary. For NTT faculty, enter annualized salary.For Tenured (TN) and Tenure-Track (TT) faculty, enter the faculty member’s academic year salary. For NTT faculty, enter annualized salary.Select a compensation method (A, B, C, or D) from the drop down box in the “Comp Method” column for each faculty assignment. Estimated compensation (based on Projected Enrollment) will be auto populated in the Compensation Estimates columns. Please note that for planning purposes, the compensation for these columns are rounded up to the nearest dollar.Summer Session Compensation – there are two primary types of teaching assignments – traditional course-based (Type A) and individualized courses such as independent studies, field/research experience, practica and internships (Type B).
Any deviation from Summer Session compensation types requires the written consent of the dean and agreement with the United Faculty of Western Washington. |
| Form Info | Instructions/Information |
|---|---|
| Estimated Tuition Revenue | Auto-populated field (Projected Enrollment x Adjusted Tuition Rev per credit).If tuition rates have not been established at the time of planning, adjusted tuition rates from the prior year will be used. These amounts are determined from the rates on the Summer Session cost and tuition page, minus University overhead.These values represent the amount of revenue returning to the instructional budget and do not include the S&A or renewable energy portion of the fees paid by the student. |
| Form Info | Instructions/Information |
|---|---|
| Estimated Faculty Compensation | Auto-populated field based on Compensation Method and Projected Enrollment. |
| Benefits | Auto-populated field: Sum of Estimated Faculty Compensation x 25% – the standard average estimate for summer benefits (actual values vary by individual) |
| Other Expenses Not Covered by Course Fee | Other expenses for courses include specific high-cost supplies, mileage expense, publicity, etc., which are not covered by the department. The projected course enrollment must generate enough revenue to cover all expenses charged to the course. |
| Expenses Included in Program Budget | Enter expenses covered by the Summer Course Fee/Student; e.g. transportation expenses. |
| Total Expense | Auto-populated field: Sum of all expense columns |
| Form Info | Instructions/Information |
|---|---|
| Estimated Net | Auto-populated field of Total Revenue minus Total Expense. |