Business, For-profit, and Event Sponsor Registration 2025

Now open!

If you are a business or for-profit organization, you can register to host an exhibitor table at QueerCon 2024, be a sponsor, or both!

You can also use this form to register as an Event Sponsor without signing up to table with us.

  • Final Table Registration Deadline – 11:59 pm, Friday, Feb 28, 2025
    • “At cost” registration tier includes 1 ticket to staff your table (additional table staff must have admission tickets paid online)
    • “Pay it forward” registration tier and above includes 2 tickets to staff your table (additional table staff must have admission tickets paid online)
  • Table waitlist cutoff – no additional table registrations considered after Monday, March 31, 2025.

You can sponsor us even if you do not table at QueerCon! We will still highlight an entry for you on our website.

Policies for tabling at QueerCon

Tabling hours for the Main Convention Halls: 

If your business is hosting a table, we ask that you have your table open to the public for the entirety of the Main Convention Hall hours of QueerCon, from 12:00 noon until 5:00 pm, and have at least 1 person present at the table for as long as it is open.

Table allotment and share/proximity special requests:

Each space is provided a 6′ wide table and two chairs. We can accommodate requests to table next to each other and requests to share tables as long as both tabling groups mutually request each other and the request is received by the Priority Deadline (Feb 07). We will do our best to accommodate proximity table and share requests received after the Priority Deadline, but there is no guarantee.

Note that tables and groups categorized all or partly as PG-13 (darker and more mature themes, but not age-restricted) or 18+ (age-restricted mature themes and NSFW content) will be placed on the top (4th) floor of the AW building.

Tickets for tabling staff:

Registering at the “At-cost” ($20) tier includes 1 staff ticket to staff your table, and registering at the “Pay it forward” ($50) tier and above includes 2 tickets. If you need additional tickets for staff beyond this amount, the staffing ticket(s) will need to be purchased before the convention.

Can I register even though it is late?

You can contribute a table-less Sponsorship to QueerCon at any time!

If you would like to physically table at our event, the Final Registration Deadline is Friday, Feb 28, 2025. Late table registrations received after the Final Registration Deadline but before March 31 are eligible for the waitlist, space and availability permitting. Registrations for tables submitted after March 31 will not be accepted.

How does QueerCon use my contact information?

WWU QueerCon representatives will send follow-up questions and information as well as requests for official table staff registration information to your email address as we approach the day of the event.

Please ensure you provide us with the correct primary contact email(s) that your organization will check for updates, so that we can reach you in a timely manner. You can provide us with more than one contact email if you use more than one.

If we are unable to reach you repeatedly through your contact email(s), your QueerCon table registration may risk being cancelled.

WWU QueerCon aims to keep your information secure and will not disclose you name or personal contact information you provide to us to a third party. We will only publish the club profile information online that you place in the form fields that state, “Will be published to our website”. You can also contact us at any time at wwuqueercon@gmail.com to have the text that is displayed on our webpage corrected at any time if needed, or if you discover an error or any information has changed.

Business, For-Profit, and Event Sponsor Registration Form 2025

Business and For-profit Registration
Will NOT be posted on our website.
This is your preferred / professional / stage / organization name and will be posted to our website.
Optional. Your pronouns will be posted on our website if provided.
Mailing address:
Mailing address:
City
State/Province
Zip/Postal
Country
Select Vendor Fee / Sponsorship Tier. Specify the amount below, and then make a donation to WWU QueerCon here (link). Please do not make it anonymous: ensure your organization or name are included in the donation so we can connect it to your application:
We make our vendor fee a sliding scale because WWU QueerCon should be accessible for everyone! We encourage you to support our nonprofit event by paying what you can, and paying it forward if possible so that anyone – including students, independent creators, and non-profits – can join without barrier. Our event relies on small donations like yours to make that possible.
Would you like to also reserve a table at QueerCon?
Even if you do not register for a table at QueerCon, we will include your sponsor profile for donations at event sponsorship tiers of $100 and up.
What product, business, service, etc. will you be presenting?
Share any links to websites and social media accounts you want posted on our website with your “About” profile.
Add an image or logo for your public “About my Work” profile (Please no NSFW content):

Maximum file size: 10MB

We recommend using a square with dimensions of at least 300×300 pixels. Very tall or wide images may be cropped. JPG, JPEG, PNG, and PDF file types are supported.
My table should be categorized as (Read about our NSFW policies here) (link): *
Does your work contain body horror, violence, discriminatory language, mentions of abuse, etc? Please list content warnings for material that would decidedly make your content NOT all-ages. This can include things that could invoke trauma, or content with sexual themes or nudity. Failure to fully disclose NSFW or age-restricted content for your table may result in cancellation of your table and/or banning from this and future events.

Maximum file size: 10MB

Will not be posted anywhere. Just for the WWU QueerCon team so we know what to expect to see. If your table has age-restricted / NSFW content, please include examples of your work so that we can ensure it does not violate NSFW policies. JPG, JPEG, PNG, and PDF file types are supported.

Maximum file size: 52.22MB

Maximum file size: 52.22MB

Maximum file size: 52.22MB

Want to table next to or nearby another group? Need a table area with extra space? Disability accommodations? Any other information we should know? Please use this space for additional questions and information for QueerCon Staff. Requests to table near another creator must be mutually made independently by both registering groups, and received by the Priority Registration Deadline, in order for table placement requests to be guaranteed.
Will you and all individuals tabling with you be age 18 or older as of the date of the Convention, April 26, 2025?
By submitting this form, you are confirming that the information in this form is accurately provided to the best of your ability, and that you will follow QueerCon event policies including Health and Safety policies (link). You are highly encouraged to wear a mask while indoors tabling at the event.

We recommend submitting this form on a desktop browser instead of mobile. 

If you get an error after hitting submit, please contact the WWU QueerCon Team at WWUQueerCon@gmail.com.

Most submissions go through, despite the error, so let us know the name and/or display name on your registration form and we will confirm if we received it as soon as we can. Thanks!

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