Event hours:

We will have panels, talks, and special events primarily during the Main Convention Hall hours of QueerCon, starting around 12:30 pm and going until 5:00 pm, happening simultaneously in several rooms in AW. There will be a limited number of after-hours special events accepted between the hours of 5:00 – 8:00 pm, only for guests 18 years of age and up.

Tickets for presenters and performers:

Each presenter or performer gets a FREE ticket to WWU QueerCon. If you will need additional team member(s) for performance tech crew, mobility assistance, etc., please let us know in the comments so that we can follow up with you on details and send you the proper badge registration forms.

Panel Size: 

For panels, we ask that you limit the number of panelists to 5 people. If you require more than 5 panelists, please make a note of that in the comments section at the end of this form, and QueerCon staff will contact you with additional questions.

Duration of time slots available:

Panels, talks, and performances are available in 20, 50, and 80-minute slots. There are 10-minute breaks in-between each session for getting things set up for the next slot and audience entry / exit (this time is not counted in the 20, 50, or 80-minute time estimate). Make sure that the time you reserve includes any time intended for Q&A.

Please let us know in the comments if you need a different time allotment, will need more than 10 minutes to set up and/or take down, or if you have you a request to present back-to-back with another speaker on complementary themes.

Time preferences and room special requests:

Submit your registration by the Priority Deadline to be able to specify general time of day you would like to present. For registrations received after that, we will do our best to find a time for you in the schedule that meets your needs, but we cannot guarantee presentation time.

All presentation and performance rooms will have a projector, whiteboard, computer, laptop connectivity, and an event volunteer to help with the tech. Please let us know about accommodations and any presentation / event room needs. For example, if your event is a small workshop that requires the reservation of a classroom with tables so that your participants can draw or write comfortably, or if you need classroom-style chairs that can be rearranged in the room, let us know that in the comments. You may also request that your presentation be in a room that asks attendees to wear masks (we will supply extra masks).

Can I register to host a talk / panel / special event even though it is late?

The Final Registration Deadline is Friday, February 28, 2025. Late registrations are eligible to be placed on the waitlist provided they are received before March 31. Space and availability permitting, we will make every effort to find a space for you on the schedule. Registrations submitted after March 31 will not be accepted.

How does QueerCon use my contact information?

WWU QueerCon representatives will send follow-up questions and information as well as requests to confirm the personnel attending in order to register their official badges. This could include getting your final talk/panel guest roster, or a list of performance tech crew, or close-proximity parking, as we approach the day of the event.

Please ensure you provide us with the correct primary contact email(s) that your organization will check for updates so that we can reach you in a timely manner. You can provide us with more than one contact email if you use more than one. If we are unable to reach you repeatedly through your contact email(s), your QueerCon time slot may risk being cancelled and offered to those on the waitlist.

WWU QueerCon aims to keep your information secure and will not disclose your name or personal contact information you provide to us to a third party. We will only publish profile information online that you place in the form fields that state, “Will be published to our website”. You can also contact us at any time at wwuqueercon@gmail.com to have the text that is displayed on our webpage corrected at any time if needed, or if you discover an error or any information has changed.

Registration Form 2025 for presentations, performances, and special events

We highly recommend submitting this form from laptop or desktop. Some submissions through mobile browsers have not gone through!

Panel and Performance Event Form

Main contact name (for QueerCon staff use only): *

Will NOT be posted on our website.

Primary Contact Email (for QueerCon staff use only): *

Confirm Primary Contact Email (for QueerCon staff use only): *

Will NOT be posted on our website. Please make sure that the email address you provide is one that you will be checking, so that QueerCon staff can contact you with follow-up questions and information.

Names of the Presenters / Performers:

Display Name (published on our website): *

Pronouns (optional):

  Add Remove

Organization Coordinating the Panel (if applicable):

Is this talk/panel being coordinated by a club, business, or organization? Your panel or event on the website will include a “Hosted by: ___” line if included.

This will be a: *

Panel

Talk

Performance

Q&A or Info Session

Workshop

Other Special Event (specify in comments)

Anticipated time slot duration: *

20 min

50 min

80 min

Other (specify in comments)

QueerCon will reach out to confirm the time slot as the event approaches. Please choose “Other” if you need to discuss with QueerCon reserving a longer time duration for putting on a special event, or you have other timing needs such as lengthy setup/tear-down time. There will be at least 10 minutes of transitional time between consecutive slots.

Do you have a preference for presentation time? Any time is fineEarly AfternoonLate AfternoonEvening (After 5pm for 18+ events only, limited)I have a specific time request (will place in comments)

Submit your application by the Priority Deadline for first choice in presentation times.

Presentation/event modality: *

Presenters will be in-person

Presenters will be on Zoom

Mix of in-person and online

Unsure (QueerCon staff will follow up)

For the safety of our presenters and audience members, some of our presentation rooms will require masks. Please let us know if you have a preference in being assigned to a masks-required presentation room:

Yes! Please assign me a masks-required presentation room!

No, I would not like to be assigned a masks-required room.

I am OK with either.

Proposed title for your panel, talk, or special event: *

Brief synopsis (2-4 sentences; will be published on our website): * Tell us about what this presentation, performance, or event will be about!

Provide a brief blurb about you and/or your organization (2 – 4 sentences; will be published on our website):

What work do you do, what are your interests, anything else you want to share?

Website (if applicable):

Share any links to websites and social media accounts you want posted on our website with your “About Me” profile.

Add image or logo for your organization or representing your panelists, for the “About my Work” profile to be published on our website:

Drop a file here or click to upload Choose File

Maximum file size: 10MB

Preferably a square with dimensions of at least 300×300 pixels. Very tall or wide images may be cropped. No NSFW content, please.

I have read and understand the WWU QueerCon NSFW policies (link): *

Yes

No

My content should be categorized as: (NSFW policies here (link)): *

“Kid-friendly”: Appropriate for all ages (CWs not necessary)

“PG-13”: Content may contain darker or more mature themes, but it’s not age-restricted (please include CWs below)

“18+”: Content is NOT appropriate for children; this may include explicit and/or other NSFW content, and will be in an age-restricted room (please provide CWs below)

I’m not sure – please contact me to help me determine a rating.

Content warnings (CWs), if applicable:

Will the content include body horror, violence, discriminatory language, mentions of abuse, etc? Please list Content Warnings for material that would decidedly make your content NOT kid-friendly. This can include things that could invoke trauma, or content with sexual themes or nudity. Failure to fully disclose NSFW or age-restricted content may result in cancellation of your registration and/or banning from this and future events.

Contents warnings (CWs): *

Please list content warnings for any content that will be NSFW, age-restricted, or could otherwise invoke trauma. This can include, but is not limited to: body horror and violence, discriminatory language, mentions of abuse, content with sexual themes and/or nudity. Note that misrepresenting your content and/or neglecting to fully disclose NSFW or age-restricted material may result in being banned from this and future events.

Will you and all individuals on your team be age 18 or older as of the date of the Convention, April 26, 2025? *

Yes, we will all be 18 and older.

No, at least one person will still be under 18.

Comments and questions for QueerCon staff:

Please use this space for additional questions and information for QueerCon Staff. Need disability accommodations? A certain configuration of classroom, auditorium, or long time slot? Do you need us to provide workshop materials like pens and paper?

By submitting this form, you are confirming that the information in this form is accurately provided to the best of your ability, and that you will follow QueerCon event policies including Health and Safety policies (link). You are highly encouraged to wear a mask while indoors tabling at the event. *

I agree

If you get an error after hitting submit, please contact the WWU QueerCon Team at WWUQueerCon@gmail.com.

Most submissions go through, despite the error, so let us know the name and/or display name on your registration form and we will confirm if we received it as soon as we can. Thanks!

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