WWU Club and Org Registration 2025

Registration is open!

If you are a WWU Club or organization, you can register to host an exhibitor table at QueerCon 2025 for FREE!

  • Early Bird Deadline – 11:59 pm, Friday Jan 24, 2025
    • comes with 3 free tickets to staff your table
    • guaranteed table space
  • Priority Deadline – 11:59 pm, Friday, Feb 07, 2025
    • comes with 2 free tickets to staff your table
    • table share and neighbor requests accepted
    • in case we reach capacity, moving from the waitlist is first-come, first-served
  • Final Registration Deadline – 11:59 pm, Friday, Feb 28, 2025
    • 1 free ticket to staff your table (additional table staff must have admission tickets paid online)
    • Waitlist cutoff – no additional table registrations considered after Monday, March 31, 2025.

Policies for club tabling at QueerCon

Tabling hours for the Main Convention Halls: 

We ask that you have your table open to the public for the entirety of the Main Convention Hall hours of QueerCon, from 12:00 noon until 5:00 pm, and have at least 1 person present at the table for as long as it is open.

Table allotment and share/proximity special requests:

Each space is provided a 6′ wide table and two chairs. We can accommodate requests to table next to each other and requests to share tables as long as both tabling groups mutually request each other and the request is received by the Priority Deadline (Feb 07). We will try to accommodate proximity and share requests received after the Priority Deadline, but there is no guarantee.

Note that tables and groups categorized all or partly as PG-13 (darker and more mature themes, but not age-restricted) or 18+ (age-restricted mature themes and NSFW content) will be placed on the top (4th) floor of AW.

Complimentary tickets for club tabling staff:

Registrations accepted by the Final Registration Deadline (Friday, Feb 28, 2025) receive one FREE ticket for the person staffing the table; two FREE tickets if received by the Priority Deadline (Feb 07); and three FREE tickets if received by the Early Bird Deadline (Jan 24). If you need additional tickets for staff beyond this amount, the staff ticket will need to be purchased before the convention.

Can I register my club even though it is late?

The Final Registration Deadline is Friday, Feb 28, 2025. Late registrations received before March 31 are eligible for the waitlist, space and availability permitting. Registrations for tables submitted after March 31 will not be accepted.

How does QueerCon use my contact information?

WWU QueerCon representatives will send follow-up questions and information as well as requests for official table staff registration information to your email address as we approach the day of the event.

Please ensure you provide us with the correct primary contact email(s) that your organization will check for updates, so that we can reach you in a timely manner. You can provide us with more than one contact email if you use more than one.

If we are unable to reach you repeatedly through your contact email(s), your QueerCon table registration may risk being cancelled.

WWU QueerCon aims to keep your information secure and will not disclose you name or personal contact information you provide to us to a third party. We will only publish the club profile information online that you place in the form fields that state, “Will be published to our website”. You can also contact us at any time at wwuqueercon@gmail.com to have the text that is displayed on our webpage corrected at any time if needed, or if you discover an error or any information has changed.

WWU Club and Org Registration Form

WWU Organization & Club Registration 2025

Register your WWU Club or organization to table at WWU QueerCon!

Best email to contact you to set up complimentary tickets and confirm tabling location. Please make sure that this is an email that your primary club representative(s) will actually check and use.
These additional contacts ensure that QueerCon staff can reach your group. Please provide at least one additional contact email if your club doesn’t check the primary email frequently. If we cannot reach your group for follow-up information or questions, we cannot confirm your table at QueerCon.
1-3 sentence blurb describing your club for our website. You can contact us to have this updated at any time.
Share any links to websites and social media accounts you want posted on our website with your “About Me” profile.

Maximum file size: 52.22MB

Preferably a square with dimensions of at least 300×300 pixels. Very tall or wide images may be cropped.
My table should be categorized as: (Read about our NSFW policies here (link)):
Please list content warnings for any content that will be NSFW, age-restricted, or could otherwise invoke trauma. This can include, but is not limited to: body horror and violence, discriminatory language, mentions of abuse, content with sexual themes and/or nudity. Note that misrepresenting your content and/or neglecting to fully disclose NSFW or age-restricted material you display at your table may result in being banned from this and future events.
Will your table display instances of body horror, violence, discriminatory language, mentions of abuse, etc.? Please list content warnings for material that would decidedly make your content NOT all-ages. This can include but is not limited to material that could invoke trauma, sexual themes, nudity. Failure to fully disclose NSFW or age-restricted content for your table may result in cancellation of your club table and/or being banned from this and future events.
Want to share half a table with another club? Want to table next to or nearby another artist? Need a table area with extra space? Disability accommodations? Any other information we should know? Please use this space for additional questions and information for QueerCon Staff. Requests to table near another organization must be mutually made independently by both registering groups, and received by the Priority Registration Deadline, in order to be accepted.
Will you and all individuals tabling with you be age 18 or older as of the date of the Convention, April 26, 2025?
By submitting this form, you are confirming that the information in this form is accurately provided to the best of your ability, and that you will follow QueerCon event policies including Health and Safety policies (link). You are highly encouraged to wear a mask while indoors tabling at the event.

If you get an error after hitting submit, please contact the WWU QueerCon Team at WWUQueerCon@gmail.com.

Most submissions go through, despite the error, so let us know the name and/or display name on your registration form and we will confirm if we received it as soon as we can. Thanks!

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