By: Jade Harding

High rise buildings, walls of people, events for every season, massive gardens and surprisingly quaint parks; anything you have the will to look for.

Settling-in

For a refresher: I studied abroad in Tokyo, Japan for half a year via an exchange program. There are a multitude of ways to study abroad and even more places to go, but I hope that by describing my time abroad, I can provide some expectations to people who are considering the same path. This is the post for anyone who wants an example of what studying abroad was actually like for someone who went to Tokyo.

I am generally a pretty quiet person, and if left to my own devices I’ll just stay home. I wanted to make my time in Japan a little different, using it as an opportunity to grow. A lot of people have some goals for their time abroad, and aside from academics I had two: exploration, and actually talking to people, which were especially important while settling in. 

Getting out there and exploring the city was a neverending font of fulfilling activities. Quick tip, if you expect to be doing some exploration and don’t have a portable power bank to charge your phone with, I recommend getting one. I didn’t until after arriving, but it saved me on multiple occasions. I was lucky enough to land in an incredibly walkable city with widespread access to public transport that is easy to learn and use, but spending a long time away from the house is bad for battery. It’s difficult to express the dynamic of the sheer density of Tokyo with its surprisingly tight scale, or at least that’s how it felt to me, an American used to having plenty of wide open space. You have access to just about anything you could want within an hour or two by train, or if you want to see the sights, a few hours by foot. Both are great! That is exactly how I spent my weekends, particularly in the early days of my program, getting a grasp of what the city is actually like by going to new places, from touristy spots like Asakusa or Ginza, quieter neighborhoods like Sangenjaya, or areas lively with locals like Kichijoji.

How did you get around?

It’s worth checking into the quality of public transport at your destination, or whether your program provides any transportation. An easy way to gauge the public transport is to find a bunch of places nearby you want to go to, and look into the travel time to get there using the different options available. In the case of my program, exchange students had the option to rent a bicycle, though I would say that you don’t need one given the walkability of the city. Whatever options there are, learn them and make full use to explore new places. That’s a big part of studying abroad, after all.

Finding opportunities to use Japanese

The other goal of actually talking to people had a lot to do with my study abroad location being a non-English speaking country. I won’t say that going straight abroad is the best way to learn a language from scratch, but if you go in with a strong foundation, it is easily the quickest way to increase your vocabulary and confidence with speaking. But, in order to do that, you have to actually interact with people (and things) in the language, without sticking inside a bubble of exchange students, and preferably without relying on English as a crutch—a language I assume you know if you are reading this. A quick way to find local students is to join a club. I did, and that was one of my best opportunities to interact with them outside of, say, structured events arranged for exchange students. Some programs may also put you into homestays, or, as my program did, a dorm that’s shared between exchange students and locals. That was an opportunity to see people every day and interact with them, and also helped get me out of my bubble.

Do I actually need to know Japanese?

As a tourist, you can get by in Japan with English alone. But, as a resident, especially for a longer period, you will have a tough time without speaking the native tongue. For this reason, a lot of longer programs will require a basic level of language ability, but bear in mind that textbook learning is different from the real thing.  I studied Japanese for about four years before my abroad program, and it benefitted me immensely. You do not need to be fluent in a language to study abroad, but the more you know, the more you can make use of it to make the time you spend abroad more effective. And if you are still relatively new to learning the language, adjust your expectations–don’t go in with the expectation of walking away fluent, just try to understand as much as you can and see how far you go.

Personally, being able to interact freely with locals, go out on my own with confidence that I could find my way or do what I wanted without needing help, and use that as an opportunity to strengthen my skills further was incredibly beneficial. 

Next time, I’ll talk about what changed as I continued with my program.

By: Jade Harding

The Finances

In my experience as a student in the US, studying abroad can, luckily, be surprisingly inexpensive! I feel like getting into the weeds a little, so I’m going to consider the financial side of study abroad from the perspective of someone looking to go abroad, who knows about their program and location. Some things to immediately look at are the cost of living and program type. In the case of Japan, the cost of living in Tokyo is approximately half of Seattle, Washington. Therefore, you would plan on spending about half as much on expenses like food and rent in Tokyo than if you lived in Seattle. Note that the reverse could be true for your destination, with the cost of living being more than if you stayed home. This information is easy to find and cross-compare online, so check for your destination! I wouldn’t advise this as a method of choosing your program or location unless money is a primary concern, but it will give you a rough idea what to expect prices to be when you get there. 

As for the kind of program, this is once again highly individual. In my case, the program was a half a year, so relatively long, and the college arranged a dorm with set rent and meals included for most days of the week. As such, I was able to factor in that cost immediately. It is also worth considering transport; for a program in Japan, a substantial cost is the airplane. I’d advise reserving a flight the instant you know when you will need to be in the country, as the closer to departure you reserve, the more expensive flights will be. 

Scholarships??

In order to afford studying abroad, there are many scholarships available; simply too many to detail here. There are probably some local to your area which your study abroad department or google could refer you to, as well as country-wide options. Many are specific to certain critical languages, or meant to encourage students to go to underrepresented areas that are of critical interest. My general advice would be to look for something that appeals to people in your specific circumstances, like financial need, study abroad location, or skills. For one specific example, if you live in the US and receive a Pell grant, you can apply for the Benjamin A. Gilman International Scholarship, offered by the US state department to support students with financial need who want to study abroad. Disclosure: I received this scholarship, and without it I would not have studied abroad, nor would I be writing this blog. As of writing, the program will provide an award of up to five thousand dollars, depending on financial need and program length, which does not need to be repaid. Including me, the Gilman scholarship has supported over 41 thousand students. I’ll include a promotional pamphlet below for more information about it. If you qualify, it is worth looking into, and if you don’t I can guarantee that there are more out there to look into. Some study abroad programs also offer scholarships specific to that program. For instance, my host college offered two scholarships that incoming students could apply for to cover costs like rent and food.

How do I budget?

I want to take some time to explain how I thought about budgeting before and after my trip abroad. A lot of costs are going to be included in the program–i.e. tuition–but a lot is also under your control. Especially if you are doing a longer term program, going in with a budget that you can adjust over the length of your stay can make the process easier. Personally, I built a spreadsheet! One sheet with a budget, and another tracking actual spending—yes, I counted my receipts, and understand completely if you don’t want to. This is what worked for me, and everyone’s system will be different. That said, I’m going to delve into my own system a bit as an example. 

I didn’t record each transaction individually, just keeping track of total spending in overall categories—food, rent, shopping, travel etc.. If your program arranges aspects like housing you should be able to find out most major expenses beforehand, and you have control over how much you want to spend on shopping, personal travel during the program, etc.. At the end of the month I compared the budget to how much I actually had, and based on that adjusted the budget (or my spending). Having a rough budget prepared also tells you whether you need scholarships, how much you would need, or if you should work while abroad to supplement savings and/or scholarships.

With that in mind, here’s what ended up being the main framework through which I made spending choices while abroad: I separated out the categories in my budget that were under my control—areas like food or shopping, not rent or tuition. I took that number, divided it by 31, and the result was a goal for the average amount of discretionary spending I wanted to aim for day by day, let’s say $30. On my handy spreadsheet, I took my actual spending, added it up, and converted it to an average over the month so far. If I was two weeks into the month and my current average was $20 per day over those fourteen days, I could splurge on a daytrip. If it was $40, I would hold off and explore something nearby instead, unless I could reduce spending on other things for the rest of the month. Being above $30 doesn’t mean I need to spend $0 until it’s back on track, it means that I need to spend less than $30 per day unless I have a good reason to do otherwise. Similarly, having some leeway means I can spend some not-entirely-necessary money without feeling any guilt. My main point here is that I worried about the trend, whether I was below or above that average, not the specific amount I spent each day.

So, look into the options! Studying abroad can be expensive, or if you choose the right program and location, it can be cheaper than staying home. Making a budget can take some time, but having one ready will give you a tool to determine how realistic going abroad actually is, convey your circumstances clearly, and make decisions while abroad. At least, that’s what it did for me.

By: Jade Harding

This week, I’m going to talk about my single largest point of stress before going abroad: the trials and tribulations of getting a VISA. My study abroad program was my first time abroad, so this was completely new territory for me with a lot to learn, and I made mistakes. I’ll leave this record in the hopes of setting some expectations about the pathway to actually getting abroad.

I haven’t been abroad, how do I schedule my flight?

My study abroad program wasn’t just my first time abroad, but also the first time I had to arrange a flight. That made me quite nervous. Some programs may arrange this for you, but if you have to, you mainly need to know the destination airport, your nearest airport and how many checked-bags you want to bring with you. The biggest tip is to reserve your flight at least three months out from departure. The closer you get, the more expensive the flight is going to be, particularly within about two weeks. However, you also cannot reserve the flight until you are accepted into your program and know the destination, so some patience is involved. Additionally as I’ll talk about below, you are likely not going to receive your VISA until close to departure, so expect to reserve a flight before that process is finished.

How Tough is it to Get a VISA?

For shorter programs, a VISA often won’t be needed. Assuming you aren’t working, you can be in Japan for three months without needing to get one. But, for programs over three months, getting a hold of one can be a primary point of concern (and stress). The exact process is going to vary by country and consulate. For programs in Japan originating from the US, VISA procurement goes thus: apply to your program in Japan, if you are accepted and there aren’t any sudden global disruptions the host institution will get a Certificate of Eligibility (CoE) from the Japanese government. The certificate certifies your eligibility for a VISA, as well as setting the duration you can stay in the country. The host institution will send this certificate directly to you, in the post. This certificate must then be sent or carried, along with all the other necessary application materials, to your local Japanese consulate. If that process goes well, they will send you a VISA (after a 5 day processing time in the case of my local consulate) and you will be able to be in the country for the period of your stay. This process has a decent number of steps, but is fairly simple as long as you submit the right forms. The constraint is time; the process is entirely dependent on the timeline of the host institution, government, and local consulate. This can be stressful, especially when something goes wrong because a lot is simply out of your hands. For me, the most difficult part of the process was patience.

Double Check your Paperwork

The easiest place to mess up this process, and where I did, is the paperwork. In the paperwork given to my host institution there were some mistakes in my shipping information. They didn’t catch the mess-up, and it translated into the CoE getting held up in shipping for about five days. Now I must stress, the timeline from when the CoE arrives to departure can be tight; even without being held up, it would have arrived just over two weeks before my planned departure. A delay in shipping means a delay in it arriving at the embassy, delaying the VISA arriving to your waiting hands. In my case, the CoE arrived a week and a half before my departure. My only option was to send it to the embassy the same day, which I did. After arriving there it took a week or so to process, and arrived on the afternoon of my planned morning-departure day. Where I live, delaying flights is expensive and would use up a decent chunk of the savings I was intending to use while abroad. But after going back forth worrying while staring at the shipping info, I decided to push the flight back by ~3 days, the most I could without impacting the program. They generally outline a period during which you need to arrive, such as during a particular week, and I ended up entering the country at the very end of that period.

Read Your Insurance

Important fact, most study abroad programs require or encourage the purchasing of study abroad travel insurance. The primary purpose of the insurance is to help you in case you are injured or have some kind of accident while abroad. But, I noticed a clause in my program to pay for remedies in the case of delayed departure due to VISA procurement issues. The pushed back flight cost about four times as much as the original, so this was a delight to notice afterwards and retroactively reduced my stress level by about half, putting the finances back on track.

tl;dr: If your study abroad program does not require you to get study abroad insurance, it is worth the cost. If you have it, read through what the policy covers!